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CPT code for Copy of Medical Records

HCPCS codes to report Copying of Medical Records

S9981 Medical records copying fee, administrative
S9982 Medical records copying fee, per page

ICD code: V68.89 Encounters for other specified administrative purpose
There are two codes because there are separate components to the services. The first is the administrative time which may include locating, copying, mailing, etc and a per page fee for the actual copies.

The fees for administrative and copying vary by state and locality. The following website http://www.lamblawoffice.com/medical-records-copying-charges.html allows you to check your state specific laws with regard to copying of Medical records fees.

Most of the insurances would consider Medical records copying fee, administrative (S9981) and medical records copying, per page (S9982) are incidental to Evaluation and Management services, Surgical services, and Laboratory services. Separate reimbursement may not be allowed for S9981 and S9982.

If the insurer requests records from a healthcare provider, the insurer will pay for the requested services.

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