Medical Records, Central Supply, and Nursing Department Scheduler

Summary

The Medical Records/Central Supply/Scheduler position is responsible for creating new medical records by gathering appropriate record folders and content, assigning and recording new record numbers, verifying existing record numbers, inputting and recording locations in the computer, and delivering records. This role also maintains the nursing department schedule and orders medical supplies as needed for the nursing department.

Essential Duties and Responsibilities

• Order and stock medical supplies for the facility in a timely manner.
• Gather patient information from multiple sources, including registration areas, physicians' offices, and automated printers.
• Initiate medical records by creating and processing the patient care record folder.
• Maintain record availability by processing charts into the department and using chart mark-off procedures.
• Retrieve medical records using chart-out procedures and document reasons charts cannot be retrieved.
• Keep health care providers informed about the availability or unavailability of records.
• Ensure nursing stations are stocked with the necessary supplies.
• Organize nursing stations on a weekly basis.
• Organize rented equipment such as beds and wheelchairs and return it when not in use.
• Perform other duties as assigned.