Part-Time HIM/Medical Records Clerk

The HIM Clerk supports the Health Information Management Department through clerical, technical, and related support services.

Hill Crest Behavioral Health Services is a free-standing psychiatric hospital serving adolescents and adults in the Birmingham community. The facility includes acute inpatient, residential, and group home settings.

This role requires availability to attend an 8-business-day orientation from 8:00 a.m. to 4:00 p.m. without interruptions.

Essential Duties

• Answer phones and route messages courteously and professionally.
• Initiate medical records at admission, discharge, or transfer.
• Maintain approved medical record format and ensure documents are filed correctly.
• File loose documents such as labs, diagnostic reports, and transcribed reports into patient medical records.
• Monitor supply levels for forms used in the medical record and order more when needed.
• Ensure blank forms such as physician orders and progress notes are available for use.
• Reduce documentation in charts according to policy and send records to the HIM department with discharges.
• Break down medical records at discharge and deliver them to the HIM department.
• Assist with clinically related activities under the supervision of RNs and LPNs when requested.
• Follow attendance guidelines and participate in mandatory unit meetings.
• Demonstrate knowledge of National Patient Safety Goals and applicable accreditation and regulatory standards.
• Perform other duties as assigned.