Responsible for maintaining all medical records for clinic patients using electronic health record (EHR) systems. The role involves creating and retrieving electronic patient records, reconciling discrepancies, updating documents, preparing records for scanning and indexing, and ensuring all information remains accurate, current, and compliant with HIPAA and state regulations.
Essential Functions
- Monitor and manage incoming department and patient documentation, including in-basket messages, patient emails, and electronic faxes.
- Prepare charts for office visits.
- Retrieve patient medical records for physicians, technicians, and other medical personnel via fax, mail, and other ancillary EHR systems.
- Scan and upload electronic records to and from EHR systems.
- Protect the security and confidentiality of medical records.
- Review records for completeness, accuracy, and regulatory compliance.
- Release information to individuals or agencies according to regulations.
Other Responsibilities
- Retrieve and distribute mail.
- Order supplies as needed.
- Communicate with internal and external customers.
- Participate in departmental meetings.
- Follow HIPAA and OSHA standards for safety and security.
- Perform other duties as assigned.
Requirements & Qualifications
Qualifications
- High School Diploma or GED
- Experience in records management preferred
- Health Information Technology degree preferred
Knowledge, Skills, and Abilities
- Knowledge of HIPAA requirements related to release of medical records
- Knowledge of clinical policies and procedures
- Customer service knowledge and experience
- Basic computer skills and ability to operate office equipment, including phone, computer, fax machine, scanner, and photocopier
- Ability to build cooperative relationships with patients, families, physicians, staff, and others
- Ability to problem-solve and use sound judgment
- Ability to read, understand, and follow oral and written instructions
- Ability to remain calm in stressful or emergency situations
- Ability to multitask and prioritize multiple complex issues
- Ability to adapt to changing circumstances
- Effective written and verbal communication skills
Location
Wisconsin, US
Employment Type
Part-time
Experience Level
Entry Level
Remote work allowed
No
Posted
3 weeks ago
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