Lead the executive support function for the founder/CEO of a fast-growing healthcare and pharmacy organization.
DeliverIt Group is a privately held, founder-led healthcare organization with operations across Greater Houston. The company includes retail pharmacies, a closed-door specialty pharmacy licensed in multiple states, an ambulatory infusion center, and a 503B sterile compounding facility under development.
This is a senior, supervisory role serving as the primary operational partner to the CEO and helping guide a small executive support team. The role is designed for someone seeking long-term growth, with potential expansion into broader operational and Chief-of-Staff-style responsibilities.
What you'll do
- Serve as the primary operational partner to the CEO of a multi-entity healthcare organization.
- Lead, mentor, and develop the executive support team, including a junior on-site assistant and remote executive support.
- Build and own standard operating procedures, workflows, and systems for the executive office.
- Manage a complex executive calendar, correspondence, and domestic and international travel.
- Draft communications, prepare reports and presentations, and help keep the CEO organized and ahead of schedule.
- Coordinate with senior leadership, legal counsel, accountants, vendors, and external partners on the CEO's behalf.
- Take notes in high-stakes meetings, track follow-ups, and ensure action items are completed.
- Provide light personal and lifestyle coordination as needed.
- Operate with discretion in a regulated environment where confidentiality is essential.
- 5+ years supporting a C-suite executive, with preference for CEO, founder, or owner-operator support.
- At least 2 years mentoring, training, or supervising administrative staff.
- Strong record of confidentiality and sound judgment under pressure.
- Fluency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent written and verbal communication skills, including drafting on behalf of the CEO.
- Comfort handling protected health information (PHI) in accordance with HIPAA.
- Ability to develop standard operating procedures, workflows, and systems.
- Leadership presence to coach junior team members and identify issues proactively.
- Reliable, consistent, and able to work in a fast-paced environment.
Nice to have
- Healthcare, pharmacy, or other regulated industry experience.
- Multi-entity or multi-location organizational experience.
- Spanish fluency.
- Project coordination or Chief-of-Staff-style experience.
- Texas notary commission or willingness to obtain one.
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- PTO accrual
- Paid holidays
- Life insurance
- Direct partnership with the CEO and senior leadership
- Clear growth path toward expanded scope and responsibility
- Stable, long-term role in a growing founder-led organization
Location
Texas, US
Employment Type
Full-time
Experience Level
Senior
Remote work allowed
No
Posted
2 weeks ago