Role
We are seeking a sharp, resourceful, and AI-native Executive Assistant to join the Office of the CEO at Ezra. This is not a traditional EA seat. The right person will serve as a true operating partner to the CEO, owning the systems, signals, and workflows that allow him to operate at maximum leverage.
You will help design and improve the Office of the CEO operating system, using AI-native tools and workflows to increase leverage and efficiency over time. The role offers close partnership with the Chief of Staff and significant room to grow in scope.
Key responsibilities
- Own the CEO’s complex calendar across multiple time zones
- Coordinate internal and external scheduling and resolve conflicts
- Draft and manage correspondence on behalf of the CEO with investors, board members, advisors, and strategic partners
- Arrange travel itineraries, agendas, and meeting logistics
- Prepare materials for board, executive, and team meetings
- Capture action items and drive follow-through across stakeholders
- Partner with the Chief of Staff on calendar audits, meeting prep, and priority alignment
- Identify and prototype high-leverage workflows that can be automated or augmented with AI
- Document and improve repeatable workflows as the business scales
- Prepare reports, presentations, records, and other documents
- Assist with special projects as assigned
Requirements & Qualifications
Qualifications
- 3+ years of professional experience in a fast-paced, operationally complex environment
- Prior executive assistant or executive-support experience is welcome but not required
- Strong experience owning complex calendars and high-volume scheduling
- Genuine interest in AI tooling and proven ability to use AI to improve real workflows
- Strong prioritization skills and sound judgment
- Exceptional organizational skills with the ability to manage multiple priorities under pressure
- Excellent written and verbal communication skills with a concise, professional tone
- High emotional intelligence, discretion, and attention to detail
- Fluency in Google Workspace, Slack, Zoom, and other modern productivity tools
- Ability to work independently, anticipate needs, and solve problems quickly
Nice to have
- Experience coordinating with a Chief of Staff or working in an Office of the CEO structure
- Interest in Ezra’s mission of early cancer detection and preventive health
Benefits & Perks
Benefits
- Competitive salary and benefits package
- Flexible working hours
- Dynamic work environment
- Opportunity to work at the intersection of healthcare and AI
- High-impact role with room to grow
Location
N/A
Employment Type
Full-time
Experience Level
Associate
Remote work allowed
Yes
Posted
1 week ago
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